Running a fleet means keeping a close eye on where the money goes, and fuel is usually a big chunk of that. Thankfully, there are some cracking mobile apps out there that can help you get a handle on your fleet’s fuel spending. These aren’t just for the big companies either; even if you’ve only got a few vans, these tools can make a real difference in cutting down those fuel bills and making your operations run smoother. We’ve had a look at some of the best fleet fuel tracking apps available, so you can see what might work for your business.
Key Takeaways
- Using fleet fuel tracking apps can significantly help in monitoring and reducing overall fuel expenditure by providing real-time data on usage and costs.
- These apps often integrate with fuel cards, offering insights into transactions, driver behaviour, and vehicle performance, which aids in identifying inefficiencies.
- Features like route optimisation, fuel locator services, and driver behaviour monitoring within these apps contribute to better fuel economy and operational efficiency.
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1. Fleetio
Right then, let’s talk about Fleetio. If you’re looking to get all your fleet data under one roof, this is a pretty solid shout. It’s not strictly a GPS tracker itself, but it plays nicely with pretty much any GPS hardware you might already have. Think of it as the central hub for all things fleet management.
What’s good about it is that it pulls in information from various sources, including your fuel card data and telematics. This means you get a much clearer picture of where your money is going, especially when it comes to fuel. It’s all about making things simpler and giving you a better overview.
Key Features
- Maintenance Tracking: Keep on top of servicing, repairs, and all that jazz. You can even set up schedules so you don’t forget.
- Fuel Tracking: Integrates with fuel cards to give you a handle on your fuel spend. Handy for spotting any funny business or just understanding your consumption.
- Inspections: Conduct vehicle inspections right from your phone. Makes sure your drivers are doing their checks and that everything’s roadworthy.
- Work Orders: Manage repair jobs and track their progress. Keeps everything organised.
- Mobile App (Fleetio Go): This is where it all comes together. You can manage most things from your phone, which is a lifesaver when you’re out and about.
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Pricing
Fleetio has a few different plans, generally starting around £4 per vehicle per month if you pay annually. It can go up to about £10 per vehicle per month for their top-tier plan. They do offer a free trial, which is always a good way to see if it fits your needs before committing.
Best For
This one’s a good choice for fleets that want to centralise their data. If you’ve already got GPS hardware and want a system that can integrate with it, plus manage maintenance and fuel all in one place, Fleetio is definitely worth a look. It’s particularly useful if you have a lot of vehicles and need a robust way to keep track of everything without getting bogged down in spreadsheets.
2. Geotab
Right then, let’s talk about Geotab. If you’re after a system that really digs deep into your fleet’s data, Geotab is definitely one to consider. It’s not just about tracking where your vans are, but understanding how they’re being used, especially when it comes to fuel. They’ve got a massive marketplace with over 200 integrations, so you can pretty much hook it up to anything, including various fuel cards and other management software. This means you can get a really clear picture of your fuel spend, spot any dodgy transactions, and even keep an eye on driver behaviour that might be costing you extra at the pump.
Key Features
- Built-in GPS and engine diagnostics: Get straight to the nitty-gritty of what’s happening with your vehicles.
- Driver behaviour tracking: See who’s driving efficiently and who might need a gentle nudge.
- Marketplace with 200+ integrations: Connect with other tools you already use.
- Advanced reporting and custom rules: Tailor the system to your specific needs.
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What Makes Geotab Stand Out?
Geotab really shines when it comes to the sheer amount of data you can pull from it and the flexibility it offers. You can set up custom rules to flag unusual fuel activity, like excessive idling or purchases made outside of normal operating hours. Plus, with its extensive integration options, you can link up with fuel card providers to automatically import transaction data, making reconciliation a doddle. It’s scalable too, so whether you’ve got a handful of vehicles or a massive fleet, it should be able to cope.
While Geotab itself is a robust platform, remember that its full potential for fuel tracking often comes from integrating it with specialised fuel card solutions or apps from their marketplace. It’s the combination that really gives you the power.
Pricing
Geotab’s pricing can vary quite a bit because it depends on the specific hardware you choose and the plan you opt for. Generally, you’re looking at something in the region of £30 to £85 per vehicle per month, but that doesn’t always include the hardware itself. It’s worth getting a direct quote to see what works for your budget.
3. Samsara
Samsara is a bit of an all-rounder, really. It’s a pretty solid choice if you’re looking for something that ticks a lot of boxes, especially when it comes to keeping things compliant with things like ELD rules. It bundles together fleet management, tracking, and even hardware integration, which can make life a bit simpler if you’re not entirely sure where to start with all this tech.
ELD Compliance
This is where Samsara really shines. If your fleet needs to be up-to-date with Electronic Logging Device (ELD) regulations, Samsara has you covered. It’s not just an add-on; it’s built into the system, which is a big plus for many operators.
All-in-One Solution
It’s designed to be a comprehensive package. You get real-time tracking, route planning, and even dash cams with AI alerts, which can be a game-changer for safety. Plus, it integrates with other systems like fuel and payroll, so you can get a clearer picture of your spending.
Ease of Use and Cost
While Samsara isn’t the cheapest option out there, especially when you factor in the hardware and installation, most users find it’s worth the investment. The interface is pretty intuitive, making it easier for drivers and managers to get the hang of it quickly. It’s a robust platform that offers a lot of features for larger fleets or those prioritising safety and compliance.
Key Features
- Real-time tracking and route optimisation
- Dash cams with AI alerts
- Maintenance and compliance workflows
- Integration with fuel and payroll systems
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4. Verizon Connect
Right then, let’s talk about Verizon Connect. It’s a pretty solid option if you’re after a reliable GPS tracking and telematics system that plays nicely with mobile devices. Whether you’ve got a small crew or a massive fleet, this one can scale up to fit your needs, no matter what industry you’re in.
Key Features
- GPS and driver behaviour tracking: Keep an eye on where your vehicles are and how your drivers are handling them.
- Fuel and maintenance reporting: Get a handle on your fuel spend and when vehicles are due for a service.
- Custom dashboards and alerts: Tailor what you see and get notified about important stuff.
- Mobile app with real-time data: Access all the important info on the go.
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Pros
- Backed by a major telecom provider, so it’s generally pretty dependable.
- Loads of features and you can tweak it to your liking.
- Scales from small businesses right up to big enterprise fleets.
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Cons
- No free trial, which is a bit of a bummer if you want to test the waters.
- Pricing isn’t out in the open, so you’ll need to get in touch for a quote.
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Pricing
- Custom pricing available via demo request.
- Reveal Basic Plan: Starts around $35 per vehicle per month.
- Add-ons: Things like ELD capabilities and dashcams will cost extra.
- Contract: Usually a 36-month commitment.
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Verizon Connect is a good shout for fleets that need dependable GPS tracking from a brand you’ll likely recognise.
Best For
Fleets that need reliable GPS tracking from an established brand.
5. Motive
Right then, let’s talk about Motive. This one’s a bit of a heavyweight, especially if you’re in the trucking or delivery game. It’s not just about tracking where your vans are, though it does that brilliantly with real-time GPS. What really sets it apart is the AI-powered dash cams. These aren’t just recording; they’re actually looking out for dodgy driving and can give your drivers a nudge if they’re getting a bit too handy with the accelerator or braking too sharply.
Key Features
- Real-time GPS tracking: Know where your fleet is at any given moment.
- AI-powered dash cams: These help with safety and can flag risky driving behaviour.
- Driver behaviour alerts and coaching: Get instant feedback to help drivers improve.
- Maintenance scheduling and compliance tools: Keep your vehicles running smoothly and legally.
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Pros and Cons
Pros:
- The mobile app and dashboard are really slick and easy to use.
- It’s a big help for keeping drivers safe and making sure you’re ticking all the compliance boxes.
- Plays nicely with ELD systems, which is a must for many.
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Cons:
- If you want the really fancy analytics, you might need to be on one of their higher-tier plans.
Pricing
It’s a bit of a tiered system, which is pretty standard:
- Starter Plan: Around £20 per vehicle per month.
- Pro Plan: Closer to £30 per vehicle per month.
- Enterprise Plan: About £40 per vehicle per month.
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Just a heads-up, the hardware, like the ELD device, is a separate cost, usually around £120. Prices can change depending on how many vehicles you’ve got and what extras you go for, so it’s always worth getting a quote.
Best For
Motive really shines for trucking fleets and delivery services. If safety, compliance, and keeping an eye on driver behaviour are high on your list, this is definitely one to consider.
6. Azuga
Azuga really shines when it comes to keeping your drivers safe and engaged. It’s not just about tracking where your vans are, but also about how they’re being driven. They’ve got this neat driver scoring system that gives feedback on things like harsh braking or speeding. Plus, they throw in gamification and rewards for good driving, which can actually make a difference in how your team behaves on the road. It’s pretty straightforward to get up and running, and they’ve got decent support if you get stuck.
Key Features
- Real-time GPS tracking with alerts for when things happen.
- Driver behaviour scoring to see who’s driving well and who needs a bit of a nudge.
- Tracking for fuel usage and when vehicles need maintenance.
- A rewards programme to encourage safer driving habits.
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Pricing
Azuga offers a few different plans, generally starting around £20 per vehicle per month for their basic package, going up to about £40 for their more advanced ‘CompleteFleet’ option. You might also need to factor in the cost of their hardware, which is usually around £120 per device, though they do sometimes offer deals with no upfront hardware costs if you commit to a longer contract.
Best For
This one is a good shout for delivery and trucking outfits that are really keen on improving driver safety and making sure they’re ticking all the compliance boxes. The focus on driver engagement makes it stand out.
7. TomTom Webfleet
Right then, let’s talk about TomTom Webfleet. Previously known as TomTom Telematics, this is a pretty slick bit of kit for keeping tabs on your fleet. It’s got this real-time map view, so you can see exactly where everyone is, which is handy. Plus, there’s a dashboard that shows you things like daily mileage and how many trips have been made.
It’s also really good at integrating with other bits of software, like their ELD manager and vehicle maintenance tools. This means you can get a really complete picture of what’s going on.
Key Features
- Real-time map view: See your entire fleet’s location at a glance.
- Trip and mileage tracking: Monitor daily usage and distances covered.
- Integration capabilities: Connects with ELD, maintenance, and dispatch software.
- Detailed reporting: Get insights into fleet performance.
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While it’s a robust system, it’s worth noting that not all fleet management apps are ELD compliant out of the box. Some providers offer separate apps just for driver logging, so it’s always a good idea to check the specifics of what’s included.
8. Quartix Vehicle Tracking
What is Quartix Vehicle Tracking?
Quartix is a solid choice, especially if you’ve got a smaller fleet. It really makes things competitive between your drivers with its league tables, which adds a bit of fun to managing things. The focus on driving style is pretty good for spotting where fuel might be getting wasted or if anyone’s taking the scenic route a bit too often.
Key Features
- Real-time Fleet Updates: Keep an eye on where your vehicles are at any given moment.
- Integrated Dash Cam Footage: Handy for reviewing incidents or just checking on operations.
- In-depth Route Analysis: See how your drivers are planning their journeys and if there are any overlaps or inefficiencies.
- Driver League Tables: Encourages better driving habits through friendly competition.
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Quartix offers a straightforward approach to fleet management, making it accessible even if you’re not a tech whiz. It’s particularly good for those who want to keep a close watch on driver behaviour and route efficiency without getting bogged down in overly complex features.
9. GPS Insight
When you’re looking for a fleet management system that offers a good bang for your buck, GPS Insight often pops up. It’s known for being one of the more affordable options out there, especially when you consider both the software and the hardware. But don’t let the price fool you; it still packs in the important stuff you need to keep an eye on your fleet.
Key Features
GPS Insight gives you the essentials for tracking and managing your vehicles:
- Real-time and historical fleet views: See where your vehicles are right now and look back at past journeys.
- Vehicle maintenance details: Keep track of when your vehicles are due for servicing.
- Driver safety scorecards: Monitor how your drivers are performing behind the wheel.
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Value for Money
It’s often highlighted as a top choice for value, meaning you get a solid set of features without breaking the bank. This makes it a really attractive option for businesses that need effective tracking but are also mindful of their budget.
Ease of Use
While we haven’t gone into loads of detail here, the app generally aims to be user-friendly. The mobile version often mirrors the desktop experience, which helps make things straightforward for both managers and drivers.
The focus on affordability doesn’t mean they’ve skimped on the core functionalities that help you run your fleet more efficiently and safely.
10. Fuel Tracker
Right then, let’s talk about Fuel Tracker. If you’re already knee-deep in the Geotab ecosystem, this one’s a bit of a no-brainer, really. It’s a freebie, which is always a bonus, and it slots right in with Geotab Drive. Think of it as an add-on rather than a whole new system to get your head around.
It’s pretty straightforward, focusing on tracking your fuel costs, whether that’s a monthly overview or down to each individual fill-up. You get a map showing where your fuel purchases happened, and it can even play nicely with your IFTA and Fill-Ups reports. You can log purchases right there at the pump or if you’ve got a receipt lying around, you can input that too.
Key Features
- Fuel Cost Tracking: Keep tabs on your spending, both overall and per transaction.
- Fuel Purchase Map: See a visual representation of where your fuel is being bought.
- Integration Capabilities: Works with IFTA and Fill-Ups reports, and importantly, Geotab.
- Data Input: Log purchases directly or use receipts.
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Pros and Cons
- Pros:
- It’s completely free.
- Integrates automatically with other Geotab software.
- Cons:
- Doesn’t integrate with fuel cards directly.
- Fuel transactions can be edited, which might be a pro or con depending on how you look at it – handy for corrections, but could be misused if not managed.
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So, What’s the Verdict?
Right then, we’ve had a good look at how these apps can really help you get a handle on your fleet’s fuel spending. It’s pretty clear that using the right mobile app can make a big difference, whether you’re a massive operation or just starting out with a few vans. From spotting dodgy fuel usage to planning smarter routes and even keeping an eye on how your drivers are doing, these tools put a lot of power right in your pocket. So, if you’re still wrestling with spreadsheets or just guessing where all the fuel money is going, it might be time to check out what these apps have to offer. It could save you a fair bit of cash and a whole lot of hassle in the long run.
https://www.firstflexilease.com/using-telematics-data-to-cut-fuel-costs
Frequently Asked Questions
What’s the difference between fleet tracking and just GPS tracking?
Basically, fleet tracking is like a super-powered GPS for your whole fleet. It doesn’t just tell you where your vehicles are, but also gives you loads of info about how they’re running, like if drivers are speeding or braking too hard. It’s a much bigger picture than just knowing a vehicle’s location.
How can GPS fleet tracking help make drivers safer?
Yep, definitely! These apps are brilliant for spotting risky driving, like flooring it or slamming on the brakes. When managers see this, they can have a quiet word with the drivers to help them drive more safely and avoid accidents, which also saves fuel.
Which fleet tracking app is best for finding the cheapest fuel and best routes?
Some apps are really good at this! They can help drivers find the cheapest fuel nearby and even suggest the quickest routes, avoiding traffic jams. This means less time stuck in jams and more money saved on fuel.
